Still Fighting with the Copier? It’s Time to Rethink Your MFD Strategy

Multifunction devices (MFDs) are often overlooked, yet they play a key role in legal workflows. Whether it’s printing, scanning, or copying, MFDs impact security, cost, and productivity every single day.The problem? Most firms don’t manage them strategically. That means wasted time, bloated budgets, and compliance risks.

Stop Guessing and Start Measuring

Before optimizing anything, get a handle on current usage. Look at volume, cost, device locations, and how each department interacts with the equipment.It’s not uncommon to find machines that are underused, poorly placed, or creating bottlenecks due to outdated configurations. Understanding the data unlocks better decisions.

MatternPILOT is all about smarter, more strategic purchasing for your firm. One key area of focus: printers and multifunction devices (MFDs). Mattern helps you assess equipment needs, streamline your output strategy, and ensure every decision is cost-effective, practical, and with the flexibility to handle the future.

Secure the Process

Client confidentiality doesn’t end at the DMS. Documents left on printers or misrouted scans create risk.Secure printing and scanning workflows protect sensitive data and help firms comply with ethical and regulatory standards. That includes user authentication at the device, encryption, and controlled delivery paths.

Control Costs Without Sacrificing Service

The right print management strategy can reduce output costs by 30 to 50 percent. Key moves include:

• Routing large jobs to MFDs instead of desktops

• Setting defaults to black-and-white, double-sided

• Implementing print tracking and chargebacks

• Consolidating vendors for service and tonerSavings come from smarter usage, not reduced access.

The Mattern Perspective

Print isn’t going away, but unmanaged print is a missed opportunity. With the right setup, firms can reduce costs, increase efficiency, and improve data security.We help firms assess current environments and build forward-looking strategies that fit their workflows. To explore what your MFD strategy could look like, reach out to info@matternassoc.com.