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Output Management Study

Output is defined as how you produce your black and white and color documents. With overall output volume rising and copy volume decreasing, what is the most cost-effective and efficient way to print a document? How do you address this from a cost recovery standpoint? What are other firms doing and what has been the impact on employees and clients?

Mattern & Associates can provide you with unbiased advice and direction to answer these and other important output management questions.

Output Management Studies typically include the following Mattern Method® processes:

  • Identify all utilization and direct costs associated with each method of print output

  • Review of current contracts

  • A detailed cost analysis that will include the total costs and per unit costs

  • Evaluation of physical layout, equipment configuration, workflow of documents and print distribution

  • Assess current technology and cost recovery capabilities

  • Review technology to develop a firm-wide policy on multi-functional deployment and workflow product selection
BENEFITS
  • Recommend a migration plan based upon current contractual obligations and printer fleet

  • Provide operational and cost-efficiency recommendations

  • Research and procurement of equipment and software, including RFP development and contract negotiations

  • Develop a scorecard to quantify decision-making process

  • Coordinate unbiased hardware and software demos

  • Assist with the hardware and software implementation
  • Cost savings

  • Unbiased expertise

  • Identification of areas of im-provement

  • Streamlined processes

  • Time savings

  • Market knowledge